Whether you're a sole trader, partnership, or company, registering your business name at the Registrar-General's Department (RGD) makes your business official. Here's the exact process for 2026.
Why Register Your Business Name?
- Legal protection: Once registered, no one else can use your business name
- Bank account: You need registration to open a business bank account
- Contracts: You can enter contracts in the business name
- Credibility: Customers and suppliers take you more seriously
- TIN and tax: Required for GRA registration
Step 1: Choose and Check Your Business Name
Your business name must be:
- Unique (not already registered)
- Not misleading (can't suggest you're a bank if you're not)
- Not offensive
- Not similar to a well-known brand
Check availability on the RGD online portal (rgd.gov.gh) or visit an RGD office to search the register. Cost: GHS 25 per name.
Pro tip: Search 2-3 name options in order of preference. Your top choice may already be taken.
Step 2: Complete the Application Form
Get the appropriate form at the RGD office or online:
- Form A: Sole proprietorship (business name registration)
- Form B: Partnership (business name + names of all partners)
The form asks for:
- Proposed business name
- Nature of business (what you do)
- Business address
- Owner's full name, address, and ID details
- Date business will start
Step 3: Gather Documents
- Completed application form
- Ghana Card (National ID) — original + photocopy
- Passport photos (2 copies)
- Proof of business address (tenancy agreement or utility bill)
- Payment receipt (for name search)
Step 4: Submit and Pay Registration Fee
Submit your documents at any RGD office. Current fees (2026):
- Name search: GHS 25
- Registration fee: GHS 80-120
- Business Operating Permit: GHS 30-50
- Certificate: GHS 20
- Total: approximately GHS 155-215
Step 5: Collect Your Certificate
Processing takes 3-7 business days. You'll receive:
- Certificate of Registration
- Business Operating Permit
These must be displayed at your business premises.
Online Registration Option
RGD offers online registration at rgd.gov.gh:
- Name search online: Available
- Form submission: Available
- Payment: Mobile money or bank transfer
- Certificate collection: Still in person (or courier)
Online registration is faster if the system is working, but many people find it faster to go in person.
After Registration
Immediately after registration:
- Register for TIN at GRA (free, 1-3 days)
- Open a business bank account
- Register with your local assembly for a business operating permit (if required)
- Register for VAT if turnover will exceed GHS 200,000
Annual Renewal
Business name registrations must be renewed every year at the RGD. Failure to renew results in deregistration and loss of your business name. Renewal fee: approximately GHS 50-100.
Not sure which structure to register? Use our free Business Structure Finder. Read about registering a limited company and all registration costs.